Mobile Exchange Android Enrollment

Overview

RPI employees with Android devices may use their smartphone or tablet to access their Exchange mailbox by enrolling in our Mobile Exchange (MobEx) service.  

The MobEx enrollment process configures and maintain settings on your device to protect your privacy and the Rensselaer's data.

To take advantage of MobEx, please speak to your computer support staff, or Submit an online Support Request.  You do need to be added to a security group in order to be able to install this.

NOTE:  You can install up to 3 devices.

Procedure

NOTE: Android installation may vary depending on the Device.  Below are general instructions for most Android devices.  You need Android OS 8 or above.

If you are accessing email off-campus, you must have Cisco Anyconnect VPN downloaded, configured and signed in.  Otherwise you need to be connected to RPI WiFi: rpi_wpa2

1. Go to the Google Play Store - search Intelligent Hub - Install Intelligent Hub VMware Workspace ONE
2. Once installed locate the app "Hub" and tap to Open
3. Enter your rpi email address in the field provided. (do not use Server/Server Details) - tap "Next"
4. If prompted to Allow Hub to make and manage phone calls? tap "Allow"
5. Enter your credentials:
   - win\username (it is important to prefix with win\ this is your RCS id, not email address)
   - password (your RCS password used for email and computer login)
   - tap "Next"
6. Ownership screen -- choose “Employee Owned” or “Corporate – Dedicated” appropriately - tap "Next"
7. Privacy screen - tap "I UNDERSTAND"
8. Data Sharing - tap "I AGREE"
9. Set up a work profile - tap "Setup - OK"
10. Notifications screen - On - tap "Done"
11. Account screen - can tap "This Device" to confirm enrollment
12. Scroll up on your home screen to show apps -- you will see either:
    • on the bottom Personal - Work OR
    • Workspace folder that looks like a briefcase
13. Tap Work or tap on the Workspace folder -- tap on "Boxer" (you may need to wait a minute for this to show/finish installing) -- if you do not see the Boxer go to Play Store and search for Boxer - Workspace ONE - Install
14. tap on "I UNDERSTAND" - tap on "I AGREE"
15. At welcome screen enter your RCS (email) password - tap "Next"
16. Allow Box for phone calls
17. Username:  win\rcsuserid - and RCS password - tap "Next"
18. I Understand - I Agree
19. Enter a passcode for this app (can be same as your phone passcode but may need to be different to fit Hub passcode criteria) - tap Next - reenter passcode - tap Confirm
20. Enter your RCS password
21. Allow Boxer to access your calendar? - tap "Allow"
22. Allow Boxer to access your contacts? - tap "Allow"
23. Allow Boxer to access your photos...? - tap "Allow"
24. Enter the passcode you created in step 19 - tap "Go"
25. May be prompted to allow notifications from Boxer
26. May be prompted to enter password for locked notes
27. Open Boxer - Optimize battery usage - tap on Apps not optimized - tap All - uncheck Boxer
28. You can add the Boxer shortcut to your home screen  -- go to the Boxer app in Work or Workspace - tap and hold - tap  "Add to Home" 
29. Open Boxer and email should populate - calendar icon on bottom - calendar should populate
30. With an initial install or reinstall, Email will synch back 30 days and continue to accumulate until the device is wiped or uninstalled from the service.
31. Depending on your email database size, email, calendar entries and contacts may take awhile to populate.

Manage Your Device

Once enrolled, you can manage your device through the MobEx MyDevice Portal.

Last Reviewed: 12-July-2021