Getting Started: Integrating Outlook Calendar with WebEx

Overview

How to integrate the Outlook calendar with WebEx.

Procedures

1. Login to WebEx with your RPI email address and password:  https://rensselaer.webex.com/
2. Click on Downloads on the left
3. Download Cisco Webex Productivity Tools
4. run the msi file downloaded
5. Once the install is finished, close Outlook and go back in
6. Should now have a WebEx tab along the top ribbon

Changing the time for allowing attendees to join early:

1. Open Microsoft Outlook.
2. Schedule a new appointment in your calendar or open an existing Webex meeting
3. For a new meeting, click Add Webex Meeting in the upper-toolbar
4. Once added, from the ribbon bar at the top, click Webex “Change Settings”.
5. In the Meeting Information page, check the box for Attendees can join meeting 'x' minutes before starting time.
6. Select “15” from the drop down menu, enter the rest of your meeting information, then click OK.
7. Click Send to schedule your meeting or send an update to the attendees

Last Reviewed:  13-Mar-2020