Outlook 365 or 2019 – IMAP (Windows OS)

Overview

How to configure a new IMAP email account in Outlook 365 of Outlook 2019

Procedure

1. Start Microsoft Outlook 2019 or Outlook 365.  
2. If opening for the first time you will be prompted to enter your email address: RCSuserid@rpi.edu - on next screen "Advanced setup" click on IMAP -skip to step 4.
3. If opened previously, click File, then click Account Settings, click Account Settings again, and then click New…  The Welcome to Outlook window will now appear. Enter your IMAP e-mail address into the text box and click the Advanced Options dropdown menu.  Put a checkmark next to Let me set up my account manually and click Connect.  In the Choose account type window click on IMAP.
4. For the IMAP Account Settings, enter the following information:
   • Incoming Mail:
     • Server: mail.rpi.edu
     • Port: 143
     • Encryption method: Auto
     • Require logon using SPA – Checked
   • Outgoing Mail:
     • Server: mail.rpi.edu
     • Port: 587
     • Encryption method: Auto
     • Require logon using SPA – Checked
5. Click Next
6. Enter your password and click Connect.
7. You will receive a prompt to enter your user name and password for the server. Remove the “@rpi.edu” from your User Name.  Optional check box to Save this password in your passwords list. Click OK.

 [Enter your user name and password dialog box showing server name as mail.server.rpi.edu, User Name, password, optional check box to save this password in your password lists.]

 9.  Once the account setup is complete click OK.

Last Reviewed:   03-Feb-2023