How to Use Microsoft OneDrive

Overview

This guide offers step-by-step instructions for configuring and using OneDrive effectively. OneDrive (formerly OneDrive for Business) is a cloud-based storage and collaboration solution for the RPI environment.

Procedure

Setting Up and Configuring OneDrive

1. Download and Setup OneDrive

   1. Launch the OneDrive application by double-clicking its icon on your desktop or searching for "OneDrive" in the Start menu.
      Note:  If OneDrive is not on your machine, please submit a Support Request for assistance in getting this installed.
   2. On the welcome screen, enter your RPI email address and click "Sign In".
      Have your RPI account ready, you'll be redirected to the login page where you should enter your password.
   3. Once signed in, select the folders you want to sync to your computer. The "OneDrive" folders (Documents, Pictures, & Desktop) in your user directory will be selected by default.

1. Configure OneDrive

   1. Click on the OneDrive icon in the system tray (Windows) or menu bar (macOS) to open the OneDrive settings.
   2. In the settings window, you can choose to change the location of your OneDrive folder on your computer, select which folders to sync, set up camera roll backup (for mobile photos), enable file on-demand (Windows only), and more.
   3. Adjust the settings according to your preferences and click "OK" to save the changes.

Uploading and Managing Files

1. Uploading Files to OneDrive
   1. To upload files or folders to your OneDrive account, drag and drop them into the OneDrive folder on your computer, or right-click on the file/folder and select "Move to OneDrive".
   2. Once you've uploaded files to OneDrive, they will automatically sync with the cloud and be accessible from other devices with OneDrive installed.
   3. You can also create new folders, rename, move, or delete files/folders within the OneDrive folder, and these changes will be reflected in your cloud storage.

1. Organizing and Managing Files
   1. Navigate to the location where you want to organize your files.
   2. Right-click on a file or folder to access options like renaming, moving, or deleting.
   3. Use the "New" button to create new folders within OneDrive.
   4. Utilize the search bar to quickly find specific files or folders.

Accessing Files Online

1. You can access your files stored in OneDrive from any web browser by visiting the OneDrive website (https://onedrive.live.com) and signing in with your RPI account.
2. In the web interface, you can view, edit, and manage your files, or share them with others by generating share links or inviting specific people.

Collaborating and Sharing Files

1. Sharing Files and Folders Online

   1. Select the file or folder you want to share by checking the checkbox next to it.
   2. Click on the "Share" button in the toolbar.
   3. Enter the email addresses of the individuals you want to share with.
   4. Choose the appropriate permission level for each recipient (view, edit, or full control).
   5. Add an optional message if desired and click the "Send" button.

1. Collaborating on Documents on Device

   1. Open a document stored in OneDrive.
   2. Click on the "Share" button within the document editor.
   3. Invite collaborators by entering their email addresses or RPI account names.
   4. Assign permission levels (view, edit, or full control) to each collaborator.
   5. Click the "Send" button to invite others to collaborate on the document.

Syncing Files with OneDrive

1. Syncing Files with Your Computer
   1. Launch the sync client and if you are prompted for your RPI email, sign in with your RPI account credentials.

1. Accessing Files Offline
   1. Once files are synced, you can access them offline by opening the synced OneDrive folder on your computer.
   2. Any changes made offline will automatically sync when you are back online.

Last Reviewed: 23-Jun-2023