J-Rowl - Configure A Secure Print on Xerox D9100

Overview

This Standard Operating Procedure establishes guidelines for configuring Secure Print on the Xerox D9100 printer and the subsequent release of documents. The purpose of this SOP is to:

1. Reduce Abandoned Print Jobs: Minimize the accumulation of unclaimed print jobs, thereby optimizing printer usage and resource management.
2. Mitigate Unauthorized Access: Prevent unauthorized individuals from viewing or obtaining printed confidential materials.
3. Protect Confidential Information: Ensure the security and confidentiality of sensitive documents throughout the printing process.

Scope:

This SOP applies to all employees and authorized personnel who utilize the Xerox D9100 printer for printing documents.

Procedure

Print Driver Configuration (on your computer):

1. When printing a document, go to the printer preferences.

[Printer settings screen]

2. Look for a section related to Job Type or Secure Print.

[Printing Options, Image Options, Document Options, and Advanced tabs]

3. Select "Secure Print."

4. Enter a passcode (remember this, you need this code to release the print job at the printer).

[Secure Print dialog box showing Passcode field]

5. Your passcode must be 4 or more characters for added security.

[Secure Print dialog box with Passcode and Confirm Passcode fields complete]

6. Click “Apply”

7. Click “OK”

[Job Type field showing Secure Print]

Releasing the Print Job at the Printer:

1. Go to the Xerox D9100 control panel.
2. Find the list of print jobs.
3. Select your secure print job.
4. Enter the passcode you set during the print job setup.

**Technical Support**

• For setup or print issues, please contact our RPI Helpdesk for assistance.

Last Reviewed: 10-Jun-2024