Microsoft Bookings - Setup and Publish your Booking Page

Overview

Once you customize and publish your booking page, people will use this page to book appointments with you.

Procedures

Setup and Publish your Booking Page

1. While in the Bookings App, choose your calendar.
2. From the left navigation pane, select Booking page.

[Configure booking page with options on managing]

The Configure booking page appears and gives you information to setup and publish your page. https://learn.microsoft.com/en-us/microsoft-365/bookings/customize-booking-page?view=o365-worldwide

• Configure booking page – Publish your calendar live to make your calendar ready for scheduling. You can share the link to your calendar via email, Twitter, and add a Book Now button to a Facebook page. The link can also be embedded in your organization’s Web site.

[Configure bookings page with booking page link and copy button highlighted]

• Booking page access control – You’ll be able to control whether your Bookings page can be indexed by search engines. By default, your Bookings page will be indexed, but, you can now hide Booking pages from search engines.
  • • Disable direct search engine indexing of booking page - This option prevents your page from appearing in the search results for Google, Bing, or other search engines. Selecting this box will ensure access to the page is limited to the generated page link.
    • Require a one-time password to create bookings – Some HIGHLY suggest checking this off as this will send a code to the email of the person scheduling the appointment with your team. They will then have to enter the code before finalizing the booking, which should prevent scheduling SPAM from filling up your calendar with fake appointments.

[Business page access control dialog box with options Disable direct search engine indexing of booking page and Require a one-time password to create bookings highlighted]

• Customer data usage consent - When selected, text requesting the user's or customer's consent for your organization to use their data will appear on the Self-Service page. The box will have to be checked by the user in order to complete the booking.

[Customer data usage consent dialog box with Show a personal date collection and usage consent toggle along with a message on my booking page highlighted]

• Default scheduling policy, Email notifications, Staff control - All of these settings are like the ones available for each service on the Services tab.
  • • Availability – Customers book when the staff is free. General Availability – Use this option to customize. Default is “Bookable when staff are free” and the Availability option here can be changed during holidays or extended hours.

[Default scheduling policy, availability, notifications and staff settings]

• Customize your page - Choose colors and logos that appear on the Self-Service page, ex: for brand consistency.

[Customize your page showing template, colors and logo options]

• Region and time zone settings – Set your time zone and language preferences for the Self-Service page. Recommendations is to set your local time zone. For visitors to your Self-Service page, Bookings automatically detects their local time zones and will show availability to them in their own time zones.  ***IMPORTANT: Please make sure you have the correct "Current time zone" or someone can have problems booking with you. 

For example, if an appointment is available at 1:00pm PST, someone in CST will see the available time displayed as 3:00pm CST.

[Region and time zone settings dialog box]

Once you publish your booking page, customers will see your booking page where they can book appointments with you.

[Example of a published booking page for a Wellness Center]

[Example of a published booking page for Office of Undergraduate Education Appointments]

References/Links 

Customize and publish your booking page

Last Reviewed:   15-Mar-2023