Adding an Individual Outlook Calendar to the Slate Calendar (Web Browser)

Overview

Slate is an event coordination tool that compiles the calendars of participants to generate a table representing when the most participants can attend. - https://knowledge.technolutions.com/hc/en-us/articles/360032735892-Slate-External-iCal-Integration-for-Outlook#adding-an-individual-outlook-calendar-to-the-slate-calendar-web-browser--0-1

Procedures

This process will add an individual's Outlook Calendar to the Slate calendar feeds.

In Outlook:

1. Go to portal.office.com
2. Login using your RCS ID and password, along with multi-factor authentication is prompted.
3. Click the Outlook icon on the left side.
4. Click the Settings icon located in the upper right corner of the Outlook window.
5. Click Calendar and then Shared calendars.

[Outlook settings with Calendar and Shared calendars highlighted]

6. Under Publish a calendar, click the drop-down arrow to the right of Select a calendar and choose Calendar and then choose to the right, Can view when I’m busy.

7. Click the Publish button and the calendar information is added below.

8. Copy the ICS link.

[Publish a calendar settings with ICS URL highlighted]

In Slate:

9. In Slate, Click Manage Calendar Feeds, located in the lower right section of the Events module, or Calendar Feeds from the Database.

10. Click "New Calendar Feed"

11. Paste the ICS link and provide a name to the newly added calendar.

[Add Calendar Feed setting showing details on the URL and the Name of the Calendar]

12. Select Save.   

13. Click "Your Feeds" in the Calendars section located in the lower right section and select the newly added calendar.

14. Toggle Share as free/busy calendar.

15. Select Save.

[Share as free/busy calendar selected in the Edit Subscription setting]

16. The calendar will now display under 'Calendars'. Select/unselect non-Slate calendars to display or not display, respectively.

[Calendar name shown under Calendars in your feeds]

NOTE:

It is currently best practice to explicitly set the time zone for an event in the Details tab instead of using the "Autodetect from Location" setting to ensure the correct time is presented in iCal.

[Time Zone highlighted under Edit Template details setting]

References/Links 

Adding an Individual Outlook Calendar to the Slate Calendar (Web Browser)

Last Reviewed:   21-Feb-2024