Commonly Used Forms in the Banner 9 Finance System

Overview

Forms that are commonly used in Banner 9 Finance System.

Procedures

[Table showing the acronyms for the Chart of Accounts used by RPI in Banner Finance]

* Commonly Used BANNER Finance Forms *

Organization Budget Status Form - FGIBDST

[Window showing the Organization Budget Status Form]

This form is one of the most used forms by those who need information about their Operating Budget. It displays expenses, revenue and encumbrances for a specific fund, and leads to three other very helpful forms.

Organization, Fund: Enter the proper values for the Organization and Fund Codes in these fields. Note: you may need to clear the Program, Account, Account Type, Activity and Location fields in order for BANNER to display all the associated amounts in the detail block.

Include Revenue Accounts: Click to check this box ON to include revenue accounts in the detail block. this checkbox is, by default, CHECKED. When unchecked, an Available Balance will be calculated on the Net Total line.

Revenue account codes are included in the detail block (if INCLUDE REVENUE ACCOUNTS is checked ON) start with 3xx, 4xx and sometimes 5xx.

Activity and Location fields: blank these 2 fields out to broaden scope of search

Click on the GO button to display the detailed information

[Two windows showing the Organization Budget Status Form showing the Organization, funds, Available Balance, Activity and Location fields, the second window shows the same window but has the Related drop-down menu circled in the upper right corner]

2. Click on any of the forms listed from the Related drop-down menu (upper right corner )for more information:

Detail Transaction Activity - FGITRND

This form provides information about the individual transactions within each account code in the operating ledger funds.

This form can be reached directly from any menu by typing FGITRND in the direct access field, or by selecting it from one of the sub-menus, or by clicking the Detail Transaction option line from the ‘Related’ drop-down menu on form FGIBDST. Reaching it from FGIBDST will produce a display like this one; when choosing it directly from the menu, follow this procedure:

Coming from FGIBDST and clicking on FGITRND from the ‘Related’ drop-down:

[Window showing the Detail Transaction Activity form]

Entity Name/ID Search Form - FTIIDEN

This form displays Vendor/Entity names and their ID numbers.

It is a query form that is usually ‘called’ from other forms using the List Field Values (F9) function. For example, if you press F9 from the Vendor ID Number field in the Requisition Form (FPIREQN), this form will appear, and you will need to Execute a query to find the appropriate entry.

If searching for Vendors, make sure the Vendors box is checked

[Window showing the Entity Name/ID Search form with the Vendors field checked]

[Window showing the Entity Name/ID Search form with the Vendors field checked and the Last Name field is filled in]

2. Click in the Last Name field (where the name of the vendor is stored). The form will be in query mode. This is, the system expects that you will wish to limit your query by specifying some special criteria.

3.Type the name of the vendor, surrounded by the wildcard character (%). Be aware that the search is case sensitive.

4. Press F8 to execute the query to search for the vendor.

[Window showing the Entity Name/ID Search form with the Active Filter field highlighted]

Vendor History – FAIVNDH

This form provides a listing of all invoices by vendor. It is neither fund nor organization specific.

Type FAIVNDH in the direct access field; press ENTER
Enter the vendor code in the Vendor field (click on the Vendor search button to search for the code if needed)
Enter the appropriate criteria in the Selection box by clicking the drop down arrow and highlighting the selection.
Click the ‘Go’ button in the upper right corner

[Two windows showing the Vendor History Form showing the Vendor fields filled in, the second window shows the list of Vendors from the search with the Vendor Invoice field highlighted]

From this form, you can navigate to other forms as identified in the ‘Related’ drop-down menu

View Invoice Information - FAAINVE – Invoice Credit Memo Query form
Commodity Information - FOICOMM – Commodity Review form
View Vendor Invoice – FAIVINV – Vendor Invoice Query form

FAIVNDH HINTS:

Enter and Execute query are available from any of the displayed field columns. When querying in a date field, use DD-MON-YY date format.
Highlight the line and press the search button (arrow button under the Check Number header) to move to FAICHKH (Check Payment History) form.
Choose a fiscal year or leave blank to view ALL payments made to the vendor
The key to finding an invoice is to know the Vendor Invoice Number or the Amount – both fields can be queried
Check Number: if it begins with a ‘!’, then payment was made by ACH, if it begins with a number, a physical check was created
Check Date: If this field is blank, then the check or ACH has not occurred yet.
Due Date: the date the payment is due to happen
Cancel Indicator: If ‘Y’, then the payment was cancelled.
For detailed invoice information: Click on the ‘Related’ drop-down menu > View Invoice Information

Document History Form - FOIDOCH

The Document History Form displays the processing history of purchasing and payment documents. It identifies and provides the status of all documents in the processing path for the document you select.

[Window showing the Document History Form]

Type FOIDOCH in the direct access field; press ENTER
Enter the document type in the Doc Type field (double click in the doc type field to search for the code, if needed)
Enter the document number in the Doc Code For example, if the Doc Type = PO, enter the PO number in the Doc Code field.
Click on the ‘Go’ button. Associated documents relating to the document in the key block will be retrieved.

[Window showing the Document History form with the Document Type field highlighted with a list of documents]

5. For detailed document information, highlight (by selecting) the specific related document. Click on the detailed information option locked on the 'Related' drop-down menu.

Choose 'Requisition Info' for Requisitions
Choose 'Query Document' for all other document types.

General Ledger Account Type Hierarchy

General Ledger Account Types	General Ledger Account Type codes and their corresponding descriptions are listed below. The table below also shows the hierarchy of General Ledger Account Types. *These are subject to change.*

Account Type Code	Description
10	Assets
A1	Cash
A2	Investments
A3	Accounts Receivable
A4	Notes Receivable
A5	Inventories
A6	Prepaid & Other Assets
A7	Deposits with Bond Trustees
A8	Plant Assets
A9	Due To/From Other Funds
AA	Interfund Borrowings

20	Liabilities
L1	Liabilities
L2	Notes Payable
L3	Deposits
L4	Deferred Revenue
L5	Bonds & Mortgages Payable

30	Control Accounts
C1	Control Accounts

40	Fund Balance

90	Fund Additions

95	Fund Deductions

Operating Ledger Account Type Hierarchy

Operating Ledger Account Types	Operating Ledger Account Type codes and their corresponding descriptions are listed below. The table below also shows the hierarchy of Operating Ledger Account Types. *These are subject to change.*

Account Type Code	Description
50	Revenue
R1	Tuition & Student Fees
R2	Auxiliary Enterprises
R3	Gifts, Grants, & Contracts
R4	Investment Income
R5	Realized/Unrealized Gains/Losses
R6	Interest on Loans
R7	Sales & Services of Educational Activities
R9	Other

60	Labor and Employee Benefits
S1	Faculty/Staff Salaries & Wages
S2	Employee Benefits
S3	Student Wages
S4	Miscellaneous Non-Labor Payroll

70	Expenditures
EA	Supplies & Services
EB	Utilities
EC	Travel
ED	Taxes & Insurance
EE	Telecommunications
EF	Computer Charges
EG	Library Materials
EH	Equipment
EJ	Internal Billings
EK	Student Aid
EO	Other
ER	Overhead

80	Transfers
T1	Nonmandatory Transfers
T2	Mandatory Transfers
T3	Intrafund Transfers

Fund Type Hierarchy

Fund Types

Fund Type codes and their corresponding descriptions are listed below. The table below also shows the hierarchy of Fund Types. These are subject to change.

Fund Type Code	Description
00	Bank Fund
0Z	Bank Fund

01	Current Unrestricted Fund
10	Education & General
12	Ed & General - Institute Wide
15	Designated Fund

02	Restricted Fund
A1	Sponsored Research
B1	Other Sponsored Programs
F1	Sponsored Financial Aid
G1	Gifts
G5	Gifts - Fellowship & Scholarship
H1	Research Gifts
H2	Non-Research Gifts
H3	Gifts with Waived Surcharge
Y1	Endowment Income
Y2	Separately Invested Income
Z1	Quasi Endowment Income

03	Auxiliary Enterprises
30	Auxiliary Enterprises
31	Field House
32	Rensselaer Union
33	Athletics
34	Health Services
35	Telecommunications
36	Residence Life



04	Loan Fund
40	Federal Loans
41	Non-Federal Loans
42	Loan Wire Clearance

05	Quasi Endowment Fund
50	Quasi-Endow - Restricted Principal
51	Quasi Endowment - Unrestricted Principal
52	Quasi Endowment - Rensselaer Technology Park

06	Endowment Fund
60	Endowment - Restricted Principal
61	Endowment - Unrestricted Principal
62	Endowment - Separately Invested
63	Endowment - Pool

07	Annuity and Life Income Fund
70	Life Income
71	Pooled Life Income
72	Annuity Funds
73	Unitrust Funds
74	Lead Trusts
75	Other Trusts

08	Agency Fund
80	Agency Funds

09	Unexpended Plant Fund
90	Unexpended Plant Fund

29	Renewal and Replacement Fund
92	Renewal and Replacement Fund

49	Retirement of Indebtedness Fund
94	Retirement of Indebtedness Fund

69	Investment in Plant
96	Investment in Plant

Rule Classes

Rule Classes (transaction types) and their corresponding descriptions are listed below. These are subject to change.

Code	Description
ABR1	Academic Building Repair Vouchers
ACDC	Cancel Addl Charges on Credit Memo
ACDI	Cancel Addl Charges on Invoice
ACEC	Cancel Addl Chrg on C/M w/ Encumb
ACEI	Cancel Addl Chrg on Inv w/Encumb
ACII	Cancel Addl Chrgs on Inv w/G/L Acct
ACIP	Auto Construction in Progress
ADDI	Additional Charges on an Invoice
ADEC	Addl Chrg on Credit Memo w/ Encumb
ADEI	Addl Charges on Invoice w/Encumb
ADII	Addl Charges on Invoice w/G/L Acct
ADJC	Adjustment to Inventory Value
ADJE	Audit Adjustment – Unbalanced
ADJV	Audit Adjustment Journal Entry
ADPR	Adjust depreciation(up or down)
ADTR	Audit Adj Transfer Journal Entry
AIS1	AIS Misc Charges
AL01	ProAlloc for perm. adopt budget
AL02	ProAlloc for perm. adj budget
AL04	ProAlloc. for encumbrance
AL05	ProAlloc. for budget reservation
ALE3	ProAlloc for year to data actv
ALR3	ProAlloc. for year to date revenue
APH1	Banner Student - APPL CHG – Diff
APH2	Banner - APPL CHG – Diff
APH3	Banner Student - APPL CSH – Like
APH4	Banner Student - APPL CSH – Diff
APH5	Banner Student APPL CHG – Diff
APH6	BannerStudent - APPL CHG – Diff
APH7	Banner Student - APPL CSH – Like
APH8	Banner Student - APPL CSH – Diff
APL1	Banner Student - APPL CHG-Like
APL2	Banner Student - APPL CHG – Diff
APL3	Banner Student - APPL CSH – Like


APL4	Banner Student - APPL CSH - Diff
APS1	Banner Student - APPL CHG-Like
APS2	Banner Student - APPL CHG - Diff
APS3	Banner Student - APPL CSH - Like
APS4	Banner Student - APPL CSH - Diff
APWH	Application of AR Pymt,Withholding
ASCR	Cash Receipt-Adv Services
ASCS	Banner Alumni Cash Receipt
ASDE	Banner Alumni Gift (Payroll Deduct)
ASJV	Journal Voucher
ASLN	Banner Alumni Gift of Land/Property
ASMS	Academic Support and Media Services
AUDT	Audit Adjustments - Fin Rptg
BD01	Permanent Adopted Budget
BD02	Permanent Budget Adjustments
BD03	Temporary Adopted Budget
BD04	Temporary Budget Adjustment
BD10	Budget Development Request
BD14	Budget Off Temporary Bdgt Adjustmnt
BDRT	Budget for Revenues and Transfers
BFOP	Balance Forward Operating Ledger
BFRV	Reverse Balance Forward
BILE	Bill Expense Acct w/enc in Cost Act
BILI	Bill Income Acct in Cost Accounting
BILL	Bill Cost Acctg. Job, no encumbranc
BKCR	Renss Union Bus Ops Cash Receipts
BKJV	Bookstore Charges
BKMV	Renss Union Bus Op Cash Receipt M/V
BOA1	Banner Student Receipt Cash BoA
BOAC	Banner Student Cash Clearing BoA
BRS1	Billing and Receivable BRS
BT01	Biotech Analytical Core Charge
BT02	Biotech Proteomics Core Charge
BT03	Biotech Microscopy/Imaging Core Chg
BT04	Biotech Microbiology Core Charge
BT05	Biotech Core NMR 600 Charge
BT06	Biotech Core NMR 800 Charge


BT07	Biotech Cell & Molecular Core Chrg
BT08	BioResearch Core Charge
BT09	Biotech MRI Core Charge
BUD1	Permanent Budget Adjustments – SYSO
BUD2	Permanent Budget Adjustments – SYSO
BURS	Bursar Office Journal Entry
BW01	DNNI Clone for Journal Vouchers
BW02	CNNI Clone for Journal Vouchers
BW03	INNI Clone for Journal Vouchers
BW04	ICNI Clone for Journal Vouchers
BW05	1 Sided P/R Deductions Corrections
BW06	Correct Unbalanced Entries
BW08	Update P/Y Rev/FB
BW09	Correct GL Update
CAEC	Cancel Check C/M Addl w/Encumb
CAEI	Cancel check invoice addl w/encumb
CAII	Cancel Check Invtry Invoice Taxes
CAXC	Cancel Check - C/M tax
CAXI	Cancel Check - Invoice tax
CC01	Interchart Credits
CC77	Currency Conversion Code Validation
CCRD	Credit Card Purchase Charges
CD01	Interchart Charges
CDDC	Cancel Check C/M addl chgs
CDDI	Cancel check invoice addl charges
CDEC	Cancel check C/M disc w/emcumb
CDEI	Cancel Check Invoice disc w/encumb
CDII	Cancel Check Invtry Inv Addl Chrgs
CDWI	Federal Witholding on Cancel Check
CHEM	Chemistry Department Charges
CHG1	Banner Student Charges - #1
CHG2	Banner Student Charges - #2
CHH1	Banner Student Charges - #1
CHH2	Banner Student Charge – Refund
CHH3	Banner Student Charges - #1


CHS1	Banner Student Charges - #1
CHS2	Banner Student Charge – Refund
CICG	Computer Graphics
CIIC	Cancel Check Inv Valuation Adj
CIII	Cancel Check Inventory Inv Discount
CISC	Cancel Check - C/M discount
CISI	Cancel Check - Invoice discount
CNEC	Cancel Check - C/M w encumbrance
CNEI	Cancel Check - Invoice w encumbrance
CNEP	Cancel Check CY, Invoice w/encum PY
CNII	Cancel Check Inventory Invoice
CNNC	Cancel check - C/M w/o encumbrance
CNNI	Cancel Check - Invoice w/o encumb
COAD	Additional Charge on Change Order
CODS	Discount on Change Order
CONT	Continuing Ed Deposits
CORD	Establish Change Order
COTH	Cash - Other Miscellaneous Transact
COTX	Tax on Change Order
CR01	Cashier's Cash Receipt $
CR02	Cashier's Cash Receipt MC/V
CR03	Cash Receipt - Advanced Funds
CR05	Cash Receipt Entry
CR07	Cash Receipt Entry Bursar Office
CRC1	Cash System
CRPC	VCC Cash Receipt
CSEC	Cash - Security Purchase or Sale
CSH1	Banner Student - Receipt – Cash
CSH2	Banner Student - Cash Receipt Check
CSHC	Banner Student - Cash Clearing
CSS1	Banner Student - Receipt – Cash
CSS2	Banner Student Receipt - Credit Crd
CSS3	Banner Student Receipt Sallie Mae
CSS4	Banner Student Receipt
CSSC	Banner Student - Cash Clearing
CTEC	Can Chk-NonVend Tx CM w/encumbrance


CTEI	Cancel tax for CXEI
CTII	Cancel non-vend-tax for checks
CTWI	State Witholding on Cancel Check
CTXC	Cancel tax w/CAXC
CTXI	Cancel tax for CAXI
CXEC	Cancel check C/M tax w/encumnb
CXEI	Cancel check invoice tax w/encumb
CZDS	Cash Zero Bal Transfer Disbursement
CZPR	Cash Zero Bal Transfer to Payroll
DAEC	Check C/M Addl w/Encumb
DAEI	Check invoice Add'l Chgs/encumb
DAII	Check - Inventory Invoice Tax
DAKA	DAKA
DAXC	Check - C/M tax
DAXI	Check - Invoice tax
DAXL	Exchange adjustment for TAXL
DAXX	Exchange Adjustment for TAXX
DCEC	Cancel Discount on C/M w/ Encumb
DCEI	Cancel Discount on Inv w/ Encumb
DCII	Cancel Discount on Inv w/G/L Acct
DCSC	Cancel Discount on Credit Memo
DCSI	Cancel Discount on Invoice
DCSR	Direct Cash receipt
DDDC	Check - C/M addl charges
DDDI	Check invoice addl charges
DDEC	Check - C/M - Disc w/encumb
DDEI	Check invoice discount w/Encumb
DDII	Check - Inventory Invoice Addl Chrg
DDSC	Check - C/M discount
DDSI	Check - Invoice Discount
DDWI	Record Federal Witholding on Check
DEPP	Recording past depreciation
DEPR	DEPRECIATION RULE CLASS
DIEC	Discount on Credit Memo
DIEI	Discount on Invoice w/ Encumb
DIIC	Check - Inventory Invoice Discount
DIII	Discount on Invoice w/G/L Acct

Code	Description
DISB	Disbursements Journal Entry
DISC	Discount on Credit Memo
DISI	Discount on Invoice
DISN	Disposal without depreciation
DISP	Disposal of asset with depreciation
DISR	Disposal: Sharing of revenue
DNEC	Check - C/M w encumbrance
DNEI	Check - Invoice w encumbrance
DNII	Check - Inventory Invoice
DNNC	Check - C/M w/o encumbrance
DNNI	Check - Invoice w/o encumb
DSCA	Cash Disbursement - CM Addl Charge
DSCD	Cash Disbursement - CM Discount
DSCI	Cash Disbursment - Credit Memo
DTWI	State Witholding on Check
DXEC	Check - C/M tax w/encumb
DXEI	Check invoice tax w/encumb
E010	Post Original Encumbrance
E020	Encumbrance Adjustment
E032	Encumbrance Liquidation
E037	Encumbrance Liq. allow changes
E044	RPI Troy General Encumbrance
E046	RPI Troy Encumbrance Adjustment
E048	RPI Troy Encumbrance Liquidation
E090	Year End Encumbrance Roll
E095	Commits a Encumbrance(prev. rolled)
E100	Original Encumbrance
ED01	Distribute Earnings
END1	Endowment
END2	Endowment Operations Journal Entry
ER01	Record Earnings
ETRF	Endowment Transfer Journal Entry
FBEN	Reallocation - Fringe Benefits
FC01	Interfund Credits
FD01	Interfund Charges
FINR	Financial Reporting JV Rule


FPW0	Work Order
FPWO	Work Orders
FSI1	Stockroom Inventory
FT01	Interfund Transfer
FTRF	Financial Rptg Trsfr Journal Entry
GCJV	Campus General Journal Entry
GFA1	Graduate Financial Aid
GFA2	Graduate Financial Aid Journal Entry
GLAS	Change asset account for fixed asset
GLCE	Change Cap. Fund/equity/asset
GLCF	change cap fund for fixed asset.
GLEQ	Change equity account
GLFE	Change cap fund and equity account
GLRE	Reverse old fund/equity/asset
GRAP	Grant Application of Payment
GRAR	Accrued Accounts Receivable
GRBL	Billed Accounts receivable
GRCC	Grant - Cost Share Charge
GRCG	Grant - Cost Share Grant
GRDF	Deferred Revenue
GRIC	Grant - Indirect Cost Charge
GRIR	Grant - Indirect Cost Recovery
GRPM	Grant Payment
GRRF	Grant Refund
GRRV	Grant - Accrued Revenue
GRTF	Grant Payment Transfer
GRWH	Withholding accounts receivable
HB10	Budget Development Request
HCBA	Payroll - COBRA - Admin. Fee
HCBC	Payroll - Cobra Cash Receipt
HCBP	Payroll - COBRA - Premium
HCS1	Banner Student - Receipt - Cash
HCS2	Banner Student Receipt - Cash


HDEF	Payroll - Deferred Pay
HDPA	Payroll - Deferred Pay Accrual
HEEL	Payroll - Employee Liability
HEMP	Payroll - Employr Expense/Liability
HENA	Payroll - Encumbrance Adjustment
HENC	Payroll - Salary Encumbrance
HERL	Payroll - Employer Liability
HFEA	Payroll - Fringe Benefit Enc. Adj.
HFEN	Payroll - Fringe Benefit Encumb.
HFEX	Payroll - Actual Fringe Ben. Dist.
HFNL	Payroll - Fringe Chargeback w/o Liq
HFRC	Payroll- Fringe Chargeback Clearing
HFRD	Payroll - Fringe Chargeback w/Liq
HGNL	Payroll - Gross Exp. No Liquidation
HGRB	Payroll - Gross Benefit Expense
HGRS	Payroll - Gross Salary Expense
HNET	Payroll - Net Pay
HRJV	Troy Human Resources Journal Entry
HSBC	Banner Student Cash Clearing HSBC
HSSC	Banner Student - Wires and Cr Cards
ICEC	Cancel Credit Memo w/ Encumbrance
ICEI	Cancel Invoice with Encumbrance
ICEP	Cancel Invoice with Encumbrance
ICER	Cancel Credit Memo w/ Enc - PY
ICII	Cancel Inv w/G/L Account no Enc
ICNC	Cancel Credit Memo w/o Encumbrance
ICNI	Cancel Invoice without Encumbrance
IIIC	Invoice Cancel - Valuation Adjust
IIII	Invoice - Valuation Adjustment
IMS1	Instrumentation Media Services Chg
IMS2	Electronic Stockroom Chgs
IMS3	Graphics Productions - IMS Chg
INCN	Reallocation - Research Incentive


INCR	Incubator Ctr - Cash Receipts
INEC	Credit Memo with Encumbrance
INEI	Invoice with Encumbrance
INEP	Invoice with Encumbrance charged PY
INER	Credit Memo with Encumbrance PY
INII	Invoice w/G/L Account no Enc
INNC	Credit Memo without Encumbrance
INNI	Invoice without Encumbrance
INVC	Invoice Rule Class
IPNC	Zero Payment Credit Memo
IPNI	Zero Payment Invoice
IR01	Record Investment
ISCP	Return Profit Invtry Acct
ISEC	Request Return
ISEU	Request Issue
ISIC	Return Item Invtry Acct
ISIU	Issue Item Invntry Acct
ISSC	Return (No Request)
ISSU	Direct Issue (No Request)
ISUP	Issue Profit Item Invtry Acct
IT01	ITS Misc Charges
ITBS	ITS Telephone Billing System
ITCS	ITS Computer Supplies
ITCU	ITS Computer Usage
ITEQ	ITS Equipment Repair
ITMC	ITS Mini Courses
ITMS	ITS Miscellaneous Charges
ITPC	ITS PC Repair
J001	General Ledger Closing Journal
J010	Encumbrance Carry Forward Journal
J020	Budget Carry Forward Journal
J099	Interfund Cash Transfer Entry
JCDE	Cont/Dist Ed Journal Voucher
JE05	General Ledger Beginning Balance
JE10	Accounts Receivable Entry
JE15	General Journal Entry


JE25	Interchart Journal Entry
KYSH	Keyshop Charges
LBOX	Lockbox Transactions
LIB1	Library Photocopy Charges
LIB2	Library Interlibrary Loan Charge
LIB3	Library - Cash Receipts
LIB4	Library JV - Misc Charges
LOAN	Student Loan Office Misc Disb/Recpt
MAIL	Mailroom
MCRD	Banner Student - MC Receipts
MDCD	Executive Medical Card Charges
MIP1	Monthly Installement Plan
MISC	Banner AR - TFAMISC Default Rule
MLR1	Mailroom Misc Charges
MSCR	Academic Supp/Media Svc Cash Receip
N001	Endowmnt Spndble Interfund Transfer
N002	Endwmnt Rlz. Gn/Ls Interfund
N003	Endwmnt URlz. Gn/Ls Interfund Trans
N004	Endowmnt Spnd. Var. Interfund
NOOP	No operation
NSI1	Non-Stock Inventory
NST1	Inventory, Non-Stock
OAEC	Offset C/M Addl w/encumb
ODWI	Federal Withholding on Offset
OTWI	State Withholding on offset
PA05	Payroll Disbursement
PA06	Payroll Disbursement
PBD1	Permanent Adopted Budget - Plant
PBD2	Permanent Budget Adjustments-Plant
PBD9	Plant Transfer with CIP Bdgt Update
PC01	Product Center
PCAD	Cancel Add'l Chrg on Purchase Order
PCAP	Cancel Addl Chg on Purchase Order PY
PCDP	Cancel Disc on Purchase Order Prior Y
PCDS	Cancel Discount on Purchase Order
PCLQ	Cancel PO - Reinstate Request
PCMS	Product Center - Miscellaneous Chgs


PCRD	Cancel Purchase Order
PCRP	Cancel Purchase Order in Prior Year
PCSH	Petty Cash Transaction - Cashier
PCTP	Cancel Tax on Purchase Order Prior YR
PCTX	Cancel Tax on Purchase Order
PLIB	Purchase Card Liability
PLNT	Plant Fund Operations Journal Entry
POAD	Additional Charge on Purchase Order
POAP	Addl Chg on Purchase Order Prior YR
POBC	Purchase Order Batch Close
POCL	Purchase Order Close (FPAEOCD)
PODP	Disc on Purchase Order Prior Year
PODS	Discount on Purchase Order
POLQ	Purchase Order-Request Liquidation
POPN	Purchase Order Open (FPAEOCD)
PORD	Establish Purchase Order
PORP	Estab Purchase Order in Prior Year
POTP	Tax on Purchase Order Prior Year
POTX	Tax on Purchase Order
PR01	HEEL Clone - Unposted PR Ded
PR02	Unposted Labor Exp - HGRS
PR03	Unposted Labor Exp - HGRS
PR04	O030 only Entry/Adj
PROJ	Project Encumbrance
PTRF	Plant Operations Transfer J Entry
RBD1	Research Permanent Adopted Budget
RBD2	Research Permanent Budget Adjustment
RBD3	Research Temporary Adopted Budget
RBD4	Research Temporary Budget Adjustment
RBTR	Return rebate on cash receipt
RCJV	Campus Research Journal Entry
RCQA	Cancel Add'l Charge on Requisition
RCQD	Cancel Discount on Requisition
RCQP	Cancel Requisition
RCQX	Cancel Tax on Requisition
RCSH	Research Cash Receipt - NO A/R
RCVD	Receiving Stock


REBC	Credit Memo - Rebate Tax
REBD	rebate exchange difference
REBT	Tax Rebate
REBX	Tax Rebate Cancellation
REF1	Banner Student - Refund Rule
REH1	Banner Student - Refund Rule
REQA	Additional Charge on Requisition
REQD	Discount on Requisition
REQP	Requisition - Reservation
REQR	Req - Reservation Adjustment RPI
REQS	Stores Requisition
REQX	Tax on Requisition
RES1	Banner Student - Refund Rule
RQCL	Requisition close (FPAEOCD)
RSCH	Research Accounting Journal Entry
RST1	Banner Student - Travel Refund
RSVP	RSVP Cash Receipt
RTCK	Return Check Entry Code
RTRF	Research Transfer Journal Entry
RUCR	Renss Union Clubs - Cash Receipts
RUJV	Renss Union Clubs Charges
RUTF	Rensselaer Union Transfers
RWIR	Research Wire Receipt
SCAO	Capitalization of origination tags.
SCAP	Subsequent capitalization for asset
SENG	School of Engineering Journal Entry
SIS1	SIS Cash Receipt - MC/V
STPY	Stop Payment-Reissue Check
SYSO	System Operations Journal Entry
TAEC	Sales Tax on Credit Memo w/ Encumb
TAEI	Sales Tax on Invoice w/ Encumb
TAII	Sales Tax on Invoice w/G/L Acct
TAXC	Sales Tax on Credit Memo
TAXI	Sales Tax on Invoice
TAXL	Record Liability for Non-vendor Tax
TAXR	Remove tax liability on Cash Receipt
TAXX	Cancel Liability for Non-Vendor Tax

TBS1	Student Telephone Billing
TC01	Tellers Cash Entry
TCEC	Cancel Sales Tax on C/M w/ Encumb
TCEI	Cancel Sales Tax on Inv w/ Encumb
TCII	Cancel Sales Tax on Inv w/G/L Acct
TCRD	Travel Card Charges
TCXC	Cancel Sales Tax on Credit Memo
TCXI	Cancel Sales Tax on Invoice
TEMP	Temp RUCL Used to Fix DNNI Post Bug
TGCR	Training Cash Receipt
TGJV	Training Journal Entry
TLC1	Telecom
TLC2	Telecommunication Charges
TRNF	Stores Inventory Transfer
TRSF	Transfer Journal Entry
VISA	Banner Student - Visa Receipts
WOFD	Writeoff with depreciation
WOFF	Write off without depreciation
WRID	Write down with depreciation
WRIN	Bank Wire Transfer In
WRIT	Write adjustments(down or up)
WROT	Bank Wire Transfer Out
YECL	Year-End Close Operating Accounts
YR10	Fiscal Year End Cash Disbursement
YR20	Fiscal Year End Cash Receipt

Glossary

Account	A category of cost or revenue activity. Accounts are used to break down and help describe financial activity. BANNER accounts are designated by a unique code and corresponding name. However, different organizations or funds may charge to the same account code. For example, both organization code 1234, Department of Creative Finance, and organization code 5678, Department of Redundancy Department, might charge to account code 203, Adjunct Faculty Salary.
Account Index	A code that linked elements of the FOAPAL code to the previous accounting system.
Account Query Type	A code indicating the type of query. Valid values are R and S: R indicates that the query you are entering is “relative.” This means the form will display everything matching the account code you enter in the Key Block plus information from all subsequent accounts. For example, if you enter a relative query on account code 241, the resulting form will include information from account 241 on through the end of the account list. S indicates that your query is “specific.” The form will display only the information that exactly matches the account code you enter in the Key Block. For example, if you enter a specific query on account code 241, the resulting form includes only information from account 241.
Account Type	Summary levels of accounts. Some common account types include revenue, labor, direct expenditures, and transfers.
Activity	Required field for entering or retrieving data from Banner. Represents the 1^st year highest priorities as defined by the Rensselaer Plan.

Available Balance	An amount calculated on many forms and reports, indicating the amount of budget still available for the current fiscal year.
BANNER	Oracle-based software systems for information management, sold by Systems Computer Technologies (SCT). Rensselaer uses three major products within the BANNER series: the Financial system, the Human Resources system and the Student system.
Benefit Rate	See Employee Benefit Rate.
Budget	The spending plan for an annual allocation or a project.
Budget Reservation	Money that has been set aside for spending, but not actually paid out yet. The budget reservation amount shown on reports and forms includes dollars committed on reservations and encumbrances, like requisitions and purchase orders that have not yet been paid.

Chart of Accounts (COAS)	The Chart of Accounts (COAS) is the most encompassing financial category in BANNER. That is, it is the top level of the BANNER financial hierarchy. Information in the COAS includes the “FOAPAL”: all fund, organization, account, program, activity, and location (location is not in use) information underneath it. (See also FOAPAL.) Currently, Rensselaer uses 1 COAS, designated by the number 9 for Troy. .
Committed Funds	Funds reserved or encumbered for spending but not yet spent.
Current Fiscal Period	The fiscal period through the month indicated in the as-of date on the form or report. See fiscal period.
Current Period Activity	Transaction details for the current month.

Defaulting	A timesaving feature for data input in BANNER forms, where entry of one FOAPAL element brings several associated elements to the screen. For example, if you enter an organization code, a corresponding fund code is displayed.
Direct Expenditures	Expenditures exclusive of labor, employee benefits, and transfers.
Document	A unique record or set of records; for example, a purchase order or journal voucher.
Document Code	A unique identifying code assigned to the individual document (sometimes called the document number). Every requisition has a requisition code; every purchase order has a purchase order code; etc.
Document Number	See Document Code.
Document Type	A classification of documents, indicated by a document type code. Common document types are REQ for requisitions; PO for purchase orders; INV for invoices; and CHK for checks.
Employee Benefit Rate	The rate at which an organization or fund is charged for employee benefit costs.
Encumbrance	See Committed Funds.
Expenditures	Funds that have been spent.

BANNER Forms	See Form.

BANNER Functions	On-line operations, which allow system users to navigate on-line forms and information. Functions exist for many on-line navigational tasks, including cursor movement, data inquiries, data entry, and accessing forms.
Financial Manager	The individual with financial responsibility for the fund or organization. (There are fund financial managers, and organization financial managers.) This individual is authorized to spend from and receive money into the fund or organization. In some cases, the fund and organization financial manager is the same person (for example, a department head who is conducting his or her own research).
Fiscal Period	In BANNER, a fiscal period is one month. The first period of the fiscal year is July, since the Rensselaer fiscal year begins on July 1. In some reports and forms, you will see a number designating the fiscal period. The number 1 designates the first fiscal period (July); the number 2 designates the second fiscal period (August); 3 designates September, and so on.
Fiscal Year	The Rensselaer fiscal year runs from July 1 through the following June 30.
FOAPAL	An acronym identifying the six elements of the Chart of Accounts accounting codes. These six elements are as follows: Fund Organization Account Program Activity Location
Form	The on-line (screen) presentation of BANNER information.

Function Keys	A key or a combination of keystrokes, that you can press to enter certain commands while working in BANNER forms (rather than entering a string of text for the command).
Fund	An accounting entity with a self-balancing set of accounts consisting of assets, liabilities, and a fund balance. Separate funds are maintained to insure observance of limitations and restrictions placed on use of resources. Funds are grouped into fund types, which classify resources according to their various purposes. An example of a fund might be a research project for which a researcher or group of researchers from one or many departments receive financial support. Along with research funds, other funds include auxiliary funds, gift funds, grant funds, and plants funds. In BANNER, each fund has a unique identifying code and name. (See also Fund Type, Organization, Committed Funds, and Uncommitted Funds.)
Fund Financial Manager	See Financial Manager.
Fund Type	A category of financial activity, used to classify money from a particular source or for a particular purpose. In the BANNER hierarchy, fund types are large categories of financial activity often broken down into funds and/or organizations. (See Organization.) There are six basic fund types: unrestricted, restricted, plant, loan, endowment, and designated. Each fund type has a unique fund type code and corresponding name.
Grant	A grant is funding received from external sources via an award document (such as a contract, a PO, or a letter of agreement), supporting research or other sponsored programs. A grant is accounted for by a fund or a group of funds, to ensure compliance with sponsor requirements and to provide reporting to the funding source.

Hierarchy	BANNER’s structural arrangement allowing summary-level groupings (sometimes called “roll-ups”) of organizations and funds. This hierarchical accounting structure allows you to roll up the lower-level organizations or funds into the summary levels for reporting and accounting purposes. For example, several single organizations (including the Department of Philosophy, the Department of Language, Literature, and Communication, and other Departments and offices) can be grouped into the summary-level organization of the School of Humanities and Social Sciences for reporting purposes.
Index	See Account Index.
IIT	Limited PO - Invoice document code prefix.
Labor	Expenditures for salaries and wages.
Liquidating Amount	Payments or reductions of an original amount.
Location	A FOAPAL element; not in use.
Net	The amount calculated as follows: revenue - (expenditures + transfers).
NSF Checking	Non-sufficient fund checking.
Organization	A category of financial activity. Organizations correspond to the operating units of the Institute. At Rensselaer, some organizations are departments (like Economics and Mathematics), some are centers, and some are specific administrative units (like Payroll). In BANNER, each organization has a unique identifying code and name.
Organization Financial Manager	See Financial Manager.
Period	See Fiscal Period.

Position	Each organization is authorized by the Institute to have some specific number of positions (jobs). Each position is assigned a position code as a unique identifier. The position code identifies the type of position; for example, secretary, groundskeeper, professor, etc. An employee may be assigned to more than one position code within an organization. There are positions defined to accommodate groups of like employees. These are known as “pooled” positions. For example, STUDENTS can be assigned to any of the following pooled positions: undergraduate -- paid hourly undergraduate -- paid contractually graduate -- paid hourly graduate -- paid contractually Graduate student tuition is also processed through a “pooled” position.
Predecessor Organization	A predecessor organization is a summary level of organizations. That is, several organizations at the lowest level in the BANNER hierarchy can be grouped into a single predecessor organization one level higher in the hierarchy. Predecessor organizations are used for summary-level reporting.
Project To Date	The time period beginning with a project’s beginning date and extending through the current or as-of date.
Reservation	Funds that have been set aside to be spent by processing a purchase requisition but have not yet actually been spent.
Revenue	Income.
Rule Class Code	See Transaction Type.
Suffix	A subset of position. It is used primarily by payroll, because an employee can have multiple jobs or appointments within a position. For example, a faculty member may have an academic appointment and a summer appointment.
Transaction Type	A code identifying the type of transaction. Also known as the rule class code of the transaction.
Year-to-Date (YTD) Activity	Financial activity from July 1 (the beginning of the fiscal year) through the month reflected in the as-of date.

Last Reviewed: 20-Nov-2018

Articles in this section

Overview

Procedures

* Commonly Used BANNER Finance Forms *

General Ledger Account Type Hierarchy

Fund Type Hierarchy

Glossary

Last Reviewed: 20-Nov-2018

Comments

Articles in this section

Overview

Procedures

*** Commonly Used BANNER Finance Forms ***

General Ledger Account Type Hierarchy

Fund Type Hierarchy

Glossary

Last Reviewed: 20-Nov-2018

Related articles

* Commonly Used BANNER Finance Forms *