Microsoft Forms - Share a Form – DotCIO - IT Services and Support Center

Overview

Choose who should respond to your form using the Collect responses button.

Click the Collect responses button located in the upper right corner of the form window.

The Send and collect responses opens with several ways to collect responses.

[Send and collect responses window with Only people in my organization can respond and Record name selected]

- Anyone can respond - Anyone inside or outside of your organization can submit responses to your form.

[Send and college responses window with Anyone can respond selected]

- Only people in my organization can respond - Only people within your organization, signed in with a work or school account, can submit responses to your form. You can choose to Record name and/or choose One response per person.

[Send and collect responses window with Only people in my organization can respond and Record name selected]

- Specific people in my organization can respond - Only people or groups in your organization that you specify can respond to your form. Click and enter a name, group or email address.

[Enter a name, group, or email address highlighted]

- - To delete a name from the group, click the three dots ... More options and then move your mouse over their name and choose the trash icon.

[Send and collect responses window with More options highlighted]

2. Choose how you want to ask for responses.

- Click the Copy link icon, and then paste this unique link into an email, document, etc.

[Copy link icon highlighted showing a default link to copy]

- Click the Invitation icon and then start typing a name, group, or channel and a list appears below to choose from. Click Send Microsoft Forms includes a brief note in the email body with a start now button to your form.

[Invitation icon highlighted along with Embed cover slider to the left highlighted which shows a generic invite to complete the form]

Example of the form email.

[Example of the form email with the Start now button]

- Select the QR code icon, and then click the Download button, which will download your QR code as a .png file.

[QR code to download the form in a file format to scan]

- - A .png file appears on the below file taskbar and you can include this file wherever your intended audience can scan it with a QR code scanner, such as a mobile device, to access your form.

[QR code .png file name]

- Select the Embed icon and then click Copy and Paste this embed code into a web page, Sway, or a document.

[Embed icon highlighted with default embed link to copy]