Microsoft Forms - Allow others to use your Form, Adding a Thank You Message and Email Notifications

Overview

One of the great things about forms is that once you create a form you can allows others to use this form as a template. Thank you messages can be added at the end of responding to questions to let those who finished the form know that you appreciate them taking the time to complete the questions. Notifications can be setup if you would like to know when each individual completes the form. 

Procedures 

Allow Others To Use Your Form

1. While in a form, click the three dots … located in the upper right of the form window.
2. Choose Collaborate or Duplicate.

[Three dots ... more options to the right of Collect responses highlighted]

3. Under the Share as a template section, click +Get a link to duplicate.

[Share as a template with a default link and copy button highlighted]

4. Copy the generated link and share it with your participants. They can still fill and submit the form, but now they can also duplicate it and use it as a template.

Adding a Thank You Message

1. While in a form, click the three dots … located in the upper right of the form window.
2. Choose Settings.

[Settings under More options highlighted]

3. Check the Customize thank you message box to select and then type your message.

[Customize thank you message checked with a Thank you message below]

Get an Email Notification for Each Response

An email can be sent each time someone completes a form. While you may not want to have so many emails sent to you each time someone is finished, it can help you track responses, especially if you have a smaller group of participants.

1. While in a form, click the three dots … located in the upper right of the form window.
2. Choose Settings.
3. Check the Allow receipt of responses after submission box.

[Under Response receipts Allow receipt of responses after submission is checked]

References/Links 

Tips and Tricks on Forms

Last Reviewed:   23-Mar-2023