Microsoft Forms - View and Print Responses

Overview

The number of received responses appear at the top. These responses can be viewed and individual names of the responders and their responses can be printed in Excel.

Procedures

View Responses

As you start to receive responses, that number appears on the top form bar.

1. Click Responses from the upper left corner of the forms window.

[Responses with number 3 to the right highlighted]

The Form Response screen appears.

2. Click View results.

[View results button highlighted on the form response screen]

3. View results shows individual details for each responder, such as the time it took to complete the form and their answers. Click forward and backward arrows to go through details on each response. Click the three dots … more options to print or delete the response.

4. Click the Back button at the top to return to the Responses screen.

[View results screen with Back button and forward and back arrows along with more options highlighted]

5. Click More Details link to see a list of names for each responder and their answers for each question.

[More Details and individual name and responses highlighted]

Print Responses

You can easily print individual names of the responders and their responses in Excel.

1. Click Responses from the upper left corner of the forms window.
   
   [Open in Excel more options showing Delete all responses, Print summary and Share a summary link]
   
   
2. Click Open in Excel to the right of the View results button.
3. File appears below the windows. Click Open.

[Open file option]

Excel opens with a list showing Start time, Completion time, Email, full name and individuals responses.

4. Click File / Print to make a copy of the list.

References/Links 

None at this time.

Last Reviewed:   23-Mar-2023