Using Webex: Tips for Host/Instructors

Overview

WebEx tips for host/instructors.

Procedures

WebEx Tips for Host/Instructors

Before the course

• Have all applications you need for the meeting to be already opened and running on your computer (i.e. PowerPoint slides, PDFs, …)
• If you do not have a moderator, adjust your Chat and Participants sound. (This will give you a chime when a participant types anything in chat and if they entered or exited the classroom)

1. Login to Webex
2. Start a meeting
3. Click Edit > Preferences …   
4. Select your desired preferences

Recommendation: For sound choices I would scroll all the way to the bottom: Windows Users Account Control

5. Click OK

During Session

PowerPoint

• Do not use Share File, this will turn your powerpoint into an “outline” and take away all the formatting
• Use the opened application

1. Powerpoint slide is already open on your computer
2. Click Share content
3. Share (on the desired powerpoint)
4. You can use the annotation tools in webex but they will need to be erased every time before moving onto the next slide.
5. Hover your mouse to the top of the monitor to display meeting toolbar
6. Recommendation: Use the PowerPoint tools
7. Right click on the slide, click Pointer Options > Selected desired annotation tool

Uploading Files for Participants to Download

1. In a meeting, click File > Transfer…
2. Click Share File
3. Select desired file

Participants to Download Files

1. The File Transfer pop-up will display, select the desired file > Click Download…

Displaying Video

1. Click Share Content > Share File
2. Select desired video file > Open

Last Reviewed:  13-Mar-2020