Zoom - Overview, Logging in and Training Articles

Overview

What is Zoom?

Zoom is an online video conferencing and chat tool for conducting classes, events, and meetings.

Getting Access to Zoom

• Webex is the campus enterprise level solution for collaboration and video conferencing online. 
• Zoom is an approved software that with approval from your departmental budgetary indvidual, you can purchase a paid Pro account and submit for reimbursement.
• What is the difference between a Basic and Pro Licensed account?
  • Basic license:   Can host meetings with up to 100 participants. If 3 or more participants join, the meeting will time out after 40 minutes.  No access to account add-ons such as large meeting, webinar, audio conferencing, or conference room connector.
  • Pro license:  A paid account can host unlimited meetings without the 40-minute limit. By default, can host meetings with up to 100 participants.  Access to add-ons and also have additional features such as cloud recording and the the ability to customize your Personal Meeting ID and more. 

Procedures

Setting Up Your Zoom Account -- all accounts start with a free sign-up getting a Basic license.

1. Go to https://zoom.us/signup#/signup
2. Enter your Birth Year - click Continue
3. Enter your RPI email address
4. Create a password

Getting a Pro account - requires department budgetary approval

1. Once your free Basic account is created and signed in, click on Plans and Pricing.
2. Select the Upgrade for Pro - purchase annual subscription with credit card
3. Submit to Procurement for reimbursement

Zoom - Web App

• Sign In via the Web
• Tips & Tricks for Scheduling a Meeting
• Schedule a Meeting via Web Portal
• Join a Meeting via Web Portal
• Download Outlook Plugin
• Schedule a Meeting in Outlook
• Create a Meeting from an Existing Outlook Event
• Join a Meeting via Email Invitation
• Schedule recurring Meetings
• Change Time Zone and Time Format
• Enable Audio when Screen Sharing
• Enable Automatic Recording
• Enable Breakout Rooms
• Virtual Background
• Create Polls for a Meeting
• Whiteboards

Zoom - Desktop Client

• Download and Sign-in 
• Desktop client - Check for Updates
• Invite Others to a Scheduled Meeting
• Schedule a Meeting via Desktop Client
• Join a Meeting via Desktop Client

References

Percipio - Book - Teach Yourself VISUALLY Zoom

Percipio - Book - Zoom

Last Reviewed: 24-Sept-2024