Microsoft Teams - Sharing Files

Overview

Files can be shared among team members with in chats and channels. Team members can view, edit and collaborate on Word, Excel or PowerPoint files vary easily within teams.

Procedures 

Upload and Share a file in Chat

1. Click the attachment paperclip icon at the bottom of the chat or channel window.

2. Choose OneDrive or Upload from my computer and double-click on a file.

3. Click Send.

Upload a File to the Files Tab

Every Chat and Channel has a Files tab at the top of the window, which shows all the files that were shared in one place.

1. Click Share  located in the upper left of the file tab. NOTE: You can drag and drop files. Drag a file from where it's currently located and drop it on the Teams file window. 

[Files, Share and files shared below selected in the Chat window]

Working on a File Together

1. Select the three dots … to the right of the Word/Excel/PowerPoint file and then slide down to Open in and then Teams

[Three dots and Open in Teams selected under files in the chat window]

The application opens within the Teams window.

Teams will let you know who is currently working on the file.

[PowerPoint file open in Teams with name selected who is working on the file]

NOTE: If you have any questions regarding the file or need to get more information, click the chat icon from the top right of the window to start a conversation. These in-file discussions stay with the file in your chat/channel thread.

2. Click Close located in the top right corner to close the app window.

References/Links 

Sharing Files in Teams

Last Reviewed:   28-Feb-2023