Microsoft Forms lets you create and share a form through a tab in your Teams site. Forms also covers the different question types and features with a very intuitive builder. NOTE: Student Coursework, Quizzes and Tests should still be created and conducted in the LMS.
***IMPORTANT*** Surveys for RPI constituents need to abide by the Survey Request Procedure from the Institutional Research and Assessment department.
Type of Forms
- My forms – forms you create and are the owner of.
- Shared with me – personal forms someone shared with you. You can see the answer and can edit the form as long as the original owner doesn’t delete or remove the form.
Starting a Form in Teams
- Click Apps from the left navigation bar and choose under Categories – Built by Microsoft.
- Locate and click once on Forms.
The Forms with “Add to team” button appears.
[Forms icon showing Add to a team button and description on forms]
3. Click Add to a Team or click the drop-down arrow to the right and choose Add to a Chat or Add to a meeting.
[Add to team hightlighted]
4. Type or choose a team or channel name below.
[Type a team or channel name box showing two teams highlighted]
5. Click Set up located in the lower right corner of the Add Forms to team screen.
6. Type a Name for your shared form and then click Save.
The new Form appears in the Teams window under the Team/Channel you selected. Along with a new tab at the top with the Form name.
[Edit Test form tab highlighted]
As you begin to create your content you will see several options from the content toolbar such as: Choice, Text, Rating, Date and more.
- Click the Add new button to add a question.
A list of options appears to choose a question type.
[Buttons for Question types, Choice, Text, Rating, Date]
Allow for multiple choice answers.
1. Click Add Option to add more answers to your question.
2. Located in the bottom right that you can turn on, is the Multiple Answers Button to allow for participants to select multiple answers, or the Required Button to make the question required in the submission.
3. Click the three dots … to view more options.
Once the question has been created, click outside the question box to view the question with the options or click Add new and the question bar appears below to add more questions.
To Edit a question:
1. Click once on a question.
2. Edit the question and they click outside the question to view the changes.
Used for short answer, however you can turn on Long Answer at the bottom right to allow for more than 4,000 word.
Allows participants to rate something by starts or numbers ranging from 2-10.
Choose dates from a calendar. Good to survey for availability.
Rank answers in order of their importance, chronological order, etc.
Used to engage attitudes or opinions on topics.
Participants can upload files from their computer to the quiz.
Randomizes the order of answers that your participants will be selecting.
Insert answers into a drop-down list, which is great for questions with lots of answer options.
After the Questions are created
Once the questions are all set, you can Preview them, add a Theme or choose More options.
Preview the Questions
- Click Preview located in the upper right of the Form Edit window. NOTE: Click Computer or Mobile located in the upper right corner of the preview window to see how each media will view the questions.
- Click Back located in the upper left of the preview window to go back a screen.
- From the Form Edit window, click Theme.
- Choose a theme on the right and the form changes with that theme. Keep choosing until you find the one you want.
- Then click Preview.
The More options allows you to choose settings for the form, change the language or print the form.
- Click More, located on the Form Edit window and choose Settings.
A list of options for this form appear. Options include who can see this form, options for responses and notifications.
2. You can also choose to add another language by using the Multilingual option or choose to Print Form.
Sharing the Form - Send and college responses
This form can be sent for a response from everyone, people within RPI or specific people within RPI.
[Three Send and collect responses dialog boxes showing icons, link to copy, opens a new email and creates a QR code highlighted along with highlighting Shorten URL to choose for a shorter link to send]
At the top of the Responses tab you’ll see summary information data about your form, like number of responses, average time it took to complete and whether the form is still active. Next to each question, you’ll see the number of responses and a chart that shows a breakdown of responses.
- Click the Responses tab from the Edit Form window.
[Responses tab highlighted]
- Click the More options . . . the Three dots located on the bottom right corner under Status to Create or Print a summary, etc.
[Three dots highlighted showing more options to choose]
3. Click View results and then click the right and left arrows to scroll through each respondent answer or click the drop-down to choose a specific respondent.
Creating a quick Poll in Chat
In Teams chat you can quickly gather feedback by creating a real time poll in seconds.
Add a Poll in Teams Chat
- From the message bar below, click the more options, three dots … and then type Polls.
NOTE: Choose Forms to create other type questions.
[Polls an more options highlighted]
- Click once on Polls.
The new Polls screen opens to start adding a question. You may want to check, Record names of respondents (only visible to creator) and/or Share aggregated results with respondents. Click Preview to view the question.
[Poll screen showing Record names of respondents (only visible to creator) and Share aggregated results with respondents checked along with a Poll question to edit or send.]
3. Click Send to post the question in the chat window for everyone to submit their vote.
[Submit Vote button highlighted]
As the group submits their vote, you’ll see real time results in your group conversation.
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