Email Signature configuration in Outlook client

Overview

Email signature configuration in Outlook client for individual and shared mailbox if needed.

Procedures

To create an email Signature in Outlook:

1. Go to the File tab and click Options.
2. Click on the Mail menu at the left.
3. Click on Stationary and Fonts... button.
4. In the Email Signature tab, click New.
5. Type in a name for the New Signature such as Your First Name and click OK.
6. Under Edit Signature, type in the Shared Mailbox signature.
7. Under Choose default signature set it to your email account and New Messages and Replies/forwards drop down select your signature file name if you want this for both
8. When finished, click OK then OK again.

To add an additional Signature for a shared mailbox configured as a separate profile* in Outlook – this needs to be done in each individual's Outlook client:

1. Go to the File tab and click Options.
2. Click on the Mail menu at the left.
3. Click on Stationary and Fonts... button.
4. In the Email Signature tab, click New.
5. Type in a name for the New Signature such as Shared Mailbox Name and click OK.
6. Under Edit Signature, type in the Shared Mailbox signature desired (should probably share among those having access to the same mailbox for consistency)
7. Under Choose default signature set it to the email account for the shared mailbox and selected shared mailbox from New Messages and Replies/forwards drop down if you want this for both.
8. When finished, click OK then OK again.

References/Links

* Configuring email as a separate profile

Last Reviewed:   02-Feb-2023