Microsoft OneNote - The OneNote Ribbon - View Tab

Overview

There are several features on the View tab that you are probably familiar with, so only new features are explained below.

Procedures 

Immersive Reader

The Immersive Reader feature reads out loud and comprehends text on the screen.

Immersive Reader is now available through several different applications including:

• • • • OneNote Online and Desktop app
      • Word Online and Desktop app
      • Outlook Online and Desktop app
      • Microsoft Teams

1. Once on a page with text, click the View tab and choose Immersive Reader.
   
   [Immersive Reader highlighted from the View tab]
   
2. Click Play at the bottom of the screen. The voice selection and speed can be changed under Voice settings. Other features in the upper right corner are Text Preferences, Grammar Options, and Reading Preferences.

[Play button and Voice settings highlighted along with other features such as: Text/Reading Preferences and Grammar options]

3. Click the back arrow located in the left top corner of the Dictation feature window to close the Immersive Reader and return to the OneNote window. https://www.thetraininglady.com/immersive-reader-onenote/

Page Color

Each page can be a different color.

1. While on a page, click the View tab.
2. Click the drop-down arrow to the right of Page Color and choose a color.

The page changes to the color that was selected.

Page rule lines

Each page can have different rule and grid lines.

1. While on a page, click the View tab.
2. Click the drop-down arrow to the right of Rule lines and choose a Rule or Grid line.

[List of Rule and Grid line icons to choose]

The Rule or Grid appears on the page.

Page Versions

OneNote (web app) keeps track of past versions of each page in your notebook. The Page Versions feature allows you to review those other versions and gives you the option to choose one of the past versions to replace the version on the screen.

1. With the page on the screen, click the View tab and then click Page Versions.

[Page Versions and a list of versions highlighted]

A list of versions appears below under the name of the page.  As you click on each version to review a note will appear at the top of the page.

2. Click this note to see more options.

[Version options: Restore, Hide Versions and Delete]

3. Choose one of the options or go back to the recent version by clicking on the page title. Click the Page Versions on the ribbon again to close this window.

[Current version highlighted]

Show Authors

This feature shows a list of authors who have added information to the notebook.

1. While on the OneNote page, click the View tab, and then click Show Authors.

All authors will appear to the right in a side bracket.

[Authors name highlighted on the right of the page]

2. Click the Show Authors again to close the Author window.

Deleted Notes

You can easily locate notes that were deleted by choosing the Deleted Notes option on the View tab.

1. While in OneNote, click the View tab, and then choose Deleted Notes.
2. On the left navigation pane click Deleted Pages and a list of deleted pages appears to the right.
3. Right-click on one of the pages and then choose either Restore or Permanently Delete.

[Deleted Notes page highlighting Deleted Pages on the left and Permanently Delete option on the right]

4. Click the “X” in the upper right corner of the Deleted Notes to close the window and return to the Notebook.

References/Links 

n/a

Last Reviewed: 16-Nov-2023