O365 - Add or Edit Profile Photo

Overview

How to add or edit your O365 Profile Photo.  This will be your profile photo across all O365 applications including Email, Teams, etc.

Procedures

Photo requirements and save to where you can upload:

Content & Appearance

• Recent: Taken within the last 5 years to look like you.
• Clear & Focused: Head and shoulders, centered, full-face view.
• Expression: Neutral, pleasant, or a natural smile.
• Background: Simple, without distractions, other people, or watermarks.
• Professional: Wear business casual or appropriate attire.

Technical Specifications

• Format: .jpg, .png, or .gif.
• Size: Under 4 MB (Maximum size for high-res is often 648x648 pixels for HD).
• Save to where you can upload to your O365 account profile.

Procedures

1. Login to https://portal.office.com
2. Click on Account name towards lower left
3. Click on View Account
4. Click on the Edit icon on circle with initials or existing Photo
5. Click on Upload Photo - Save

References

None at this time.

Last Reviewed: 29-Dec-2025